Finding the Perfect Event Caterering Partner

Alleviate Your Stress: How to Source the Perfect Caterer for Your Large Scale Event

Banquet table beside a lake
Banquet table beside a lake

Are you in the midst of planning a large-scale event in the UK’s South West and Bristol area and feeling overwhelmed by all the details you need to organise it? One of the most crucial elements of any event is the catering, and finding the perfect event caterer can make or break your event.  As an experienced event caterer, I understand the importance of finding a provider you can trust to deliver top-notch service and delicious food. In this blog post, I will spill the tea on all the essential things to consider.

Understanding the Importance of Event Catering

When I think about the key aspects of planning an unforgettable event, catering always stands out as a game-changer. It’s not just about feeding your guests; the food can really set the tone for an event. Your catering will either elevate the event beyond measure or deflate it like a sad balloon. Food leaves a lasting impression and directly influences your guests’ experience.  Let me share why event catering holds such a critical place in the success of your gathering.

Firstly, the food you provide reflects your event’s perceived quality.  This is where the expertise of a professional caterer comes into play. They have the skills to curate a menu that not only satisfies dietary needs and meets your budget, but elevates the food into an experience. The way the food is presented, the creativity of the menu, and the quality of the ingredients can significantly influence the overall success of your event.

Secondly, food is a universal language of love, value and community.  A thoughtfully planned meal can serve as the centrepiece of your event, encouraging mingling and conversation among guests. The food transcends its basic function and becomes a unifying tool for conversation and interaction.

Moreover, the logistical advantage that comes with hiring a professional caterer is gold dust! From planning the menu to seamless service on the day, a caterer takes that burden from you. . They handle the minutiae of dietary restrictions, the timing of courses, and the cleanup afterward. This allows you, as the organiser, to focus on the guests and enjoy the event you’ve worked so hard to put together.

At The Occasional Kitchen, we pride ourselves on not just being caterers but creators of unique experiences for every client.  That’s why, for any large-scale event in the Bristol and South West area, finding the right caterer is one of the most important decisions.

The How-To of Organising Catering for Your Event

Organising catering for your event might initially appear overwhelming, but let me guide you through.

First off, let’s talk numbers. start with setting a clear budget. It’s crucial because everything from the choice of dishes to the style of service hinges on your budget. But don’t sweat it; a great caterer will provide options within a range of budgets.

Next up, create your brief. Are you aiming for a laid-back buffet where guests can mix and mingle, or a formal dinner? This decision will steer you toward the right caterer.

Now, it’s time to dive into the Bristol catering scene. This city is brimming with culinary talent, but the key is finding a caterer whose vision and budget aligns with yours. Start by seeking recommendations, look at reviews and check out portfolios. Once you’ve shortlisted your top 3, you can request quotes, sample menus, and, if possible, arrange for a tasting. Decide whether their communication style, attention to detail, and overall vibe matches what you’re looking for.

The Creative Process

After you’ve selected your caterer the real collaboration begins. This is the part I love—the creative process of designing a menu that reflects the theme and vibe of your event. Work closely with your caterer, sharing info about dietary preferences and the overall feel you’re aiming for. A good caterer will want to craft a menu that’s tailored just for you. Remember that communication is important in this process, so share plenty of detail.

Navigating the world of event catering can be daunting at first, but with some preparation and  creativity, it transforms into a really enjoyable part of the event planning process. By setting a clear budget, defining your brief, choosing the right caterer, and communicating openly, you’re setting the stage for an incredible event.

What Exactly Is Event Catering?

For me, event catering is the heartbeat of any celebration or gathering. It’s the service that nourishes your guests, brings them all together in a shared experience and sets the tone. As caterers, we step into your world and bring your vision to life. From designing the perfect menu to delivering the service in alignment with the overall theme and vibe of your event, our job is to ensure that every aspect fits the occasion perfectly.

Ther Imagine the vast array of possibilities – from elegant sit-down dinners with multiple courses, each plate a masterpiece of flavors, to vibrant and casual buffet spreads that invite guests to indulge in a variety of dishes. Event catering can also include themed food stations, cocktail receptions with sophisticated canapés, or even outdoor barbecue feasts. The style of catering we recommend always aligns with the nature of your event, the preferences of your guests, and, of course, your vision.


Bespoke Event Planning

One of the most exciting parts of event catering is the customisation it offers. Every event is unique, and so should be the food. Creating a bespoke experience is where we THRIVE. From the service styles, presentation, and even the way we interact with your guests – everything is unique to your event.

Moreover, event catering is also about being part of the wider logistics and coordination team. We work hand in hand with event planners, venues, and other vendors to ensure seamless service. We handle the behind-the-scenes details – like the timing of courses, organising food prep logisitics, adapting to unforeseen changes, and even the cleanup afterward – ensuring that you can focus on enjoying your event to the fullest.

Event catering is an essential element of any gathering. It’s not just about food; it’s about creating shared experiences and sparking joy. At The Occasional Kitchen, we do it with passion, creativity, and a commitment to excellence. Get in touch today! 

Who We Are at The Occasional Kitchen

We have extensive experience in catering for a wide array of events, from intimate weddings to big corporate gatherings. We work hand-in-hand with you, to tailor a menu that fits your event perfectly.

Our commitment to quality and sustainability is steadfast.We source the freshest, locally-produced ingredients to create food that is delicious, beautiful and ethical.